Policy Brief & Purpose
Our Company Data Protection Policy refers to our commitment to treat the information of employees, customers, stakeholders, and other interested parties with the utmost care and confidentiality. With this policy, we ensure that we gather, store and handle data fairly, transparently, and with respect to individual rights.
Scope
This policy refers to all parties (employees, job candidates, customers, suppliers, etc.) who provide any amount of information to us.
Who is Covered Under the Data Protection Policy?
Employees of our company and its subsidiaries must follow this policy. Contractors, consultants, partners, and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.
Policy elements
As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, social security numbers, financial data, etc.
Our company collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.
Our data will be:
Our Data Will Not be:
Communicated informally
Stored for more than a specified amount of time
Transferred to organizations, states, or countries that do not have adequate data protection policies
Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling the data, the company has direct obligations towards people to whom the data belongs. Specifically, we must:
Let people know which of their data is collected
Inform people about how we’ll process their data
Inform people about who has access to their information
Have provisions in cases of lost, corrupted, or compromised data
Allow people to request that we modify, erase, reduce, or correct data contained in our databases Actions
To exercise data protection we’re committed to:
Restrict and monitor access to sensitive data
Develop transparent data collection procedures
Train employees in online privacy and security measures
Build secure networks to protect online data from cyberattacks
Establish clear procedures for reporting privacy breaches or data misuse
Include contract clauses or communicate statements on how we handle data
Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorization, etc.)
Our data protection provisions will appear on our website.
Disciplinary Consequences
All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.
